Requirements: Associates Degree in Accounting or Equivalent; 5 years related experience; Bachelors Degree in Accounting Preferred

JOB SUMMARY:  Responsible for bi-weekly payroll processing.  Assists in preparing financial reports, maintaining records for general ledger and subsidiary ledgers.  Assists and serves as back-up for the accounts receivable and accounts payable process.

ESSENTIAL SPECIFIC JOB DUTIES:

Payroll:

• Reviews time cards and processes bi-weekly payroll in coordination with an automated payroll computer service.
• Records employee information, such as exemptions, transfers, leave pay, and insurance coverage to maintain and update payroll records.
• Prepares monthly payroll entry for general ledger.
• Maintains vacation and sick leave accrual records.
• Processes and codes payments for employee benefit payments.
• Maintains monthly payroll spreadsheets for departmental earnings.

General Ledger:

• Assists in posting entries to general ledger and working with monthly trial balance.
• Assists in verifying balances and entries, calculations and postings recorded by other workers.
• Backs up and assists medical accounts payable and review of explanation of benefits, which includes following up on insurance questions and issues related to medical claims and payments.
• Assists with month end close and preparation of monthly financial statements.
• Assists in reconciling balance sheet accounts, researching and resolving reconciling items.
• Assists in the annual audit process and in the annual budget process.

Accounts Payable:

Assists and serves as backup for the following accounts payable processes:

• Receives and reviews invoices from vendors, matches documents such as purchase orders or receipts, calculates discounts, codes and batches invoices, assembles voucher packages for approval by appropriate managers, and processes payments to send to vendors.
• Posts transactions to journals and ledgers.
• Maintains accounts payable files and records.
• Balances accounts payable subsidiary to general ledger.
• Maintains recurring Accounts Payable records.

Other:

• Maintains schedule of networked computer and printers, work with Controller to order product, approve and code invoices from purchases.
• Enrolls community members in health insurance on an annual basis.
• Serves as a positive role model for the organization by utilizing effective communication and encouraging teamwork through collaborative and cooperative interactions with all employees, departments and administration.
• Follows and supports all policies and procedures as established by the Sisters of the Order of Saint Benedict.